TMS System - time and attendance modules designed to measure, analyse and manage employees' working time, and to help deploy human resources more efficiently.
Operating a time and attendance system offers many benefits for employers who are profit-driven & people-focused. Making your
payroll department, supervisors and managers spend hours manually calculating paid time is simply a waste of valuable resources - and a thing of the past. Knowing which members of staff are on site, what time they arrive and leave, and their current and future tasks and locations is essential for effective management of
labour expense and people.
Planning your resources is key to a business's success. So too is keeping your employees safe and free from risk. For these and many other reasons, it is vital to have accurate and accessible time & attendance information about the people in your organisation.
Take a look below to find the key benefits and features of our TMS products. Click here to see whether your version of our software has these features.
You can request a full brochure here or call us. We can offer on-line or on-site demonstrations or answer any questions.
NEW FEATURES FOR THE MOBILE WORKFORCE
Businesses today are facing increased requirements and challenges to enable and empower an increasingly mobile workforce. These challenges go beyond delivering Internet or email access to mobile workers to providing select, business applications to this user community in a consistent, secure and robust deployment.
In addressing these demands Mitrefinch have extended their self service TMS platform.
Clocking In and Out via Text Message
The Mitrefinch suite of applcications now offers the ability for employees to clock In and Out via text message. This allows employees to record their time, attendance and time allocation via SMS text messaging on any mobile phone.
Pocket TMS for BlackBerry
Used by thousands of organizations around the world, the BlackBerry platform is the de facto standard in wireless communications for mobile workers.
Mitrefinch's Pocket TMS for Blackberry allows mobile employees to record their time, attendance and time allocation from a remote location. Clockings are then transmitted to the Mitrefinch TMS database.
Using Mitrefinch Pocket TMS for Blackberry
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TAS Clocking
On the main screen, select the required code from the TAS Code field and enter the description into the TAS Detail field.
Then select the TAS CLOCK button.
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Benefits
Streamline Administration
It can take between two and five minutes to process each time sheet your business generates? TMS Time and Attendance effortlessly handles your work time data no matter how many work patterns you run. Any anomalies can be dealt with quickly by the most appropriate person - often an immediate team or line manager. This provides accurate data for your payroll and reporting in a fraction of the time it takes to compile manual data.
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Manage Absence
Our Time and Attendance system provides you with high quality raw data to begin a successful absence management initiative. You will be able to answer questions like: What is the biggest cause of absence? Which departments are the best and worse performers? What effect are new procedures having? In addition it provides you with powerful pre-defined reports like the Bradford Factor to help you target your efforts on those individuals whose absence costs your company most.
Proactive Rostering
TMS can take the pain out of producing cost effective work schedules. You can drag and drop available employees into a pre-defined template, with the software keeping track as you go. You can receive automatic warnings if you do not meet staffing or health and safety rules for that shift, or if an individual is approaching Working Time Directive limits. Running "what if" scenarios allows you to see the impact of changes to the roster and identify the best possible options. Then you can duplicate the roster as often as is required or plan each period on the fly.
Manage Multiple Sites
Mitrefinch Time and Attendance offers true multi-site capability. Preferences can be defined at administration, user and site level. This allows you to define and manage the system centrally, but allows your satellite sites to focus solely on the information that is relevant to them. This provides you with the perfect balance of flexibility and control.
Many employers appreciate the benefits that offering flexible working arrangements can bring, but are a little daunted at the prospect of administering and managing the new way of working. TMS Time and Attendance helps both you and your employees get to grips with flexible working, providing easy to use flexi-balance checkers and visual planners.
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Support Service
Keeping our customers up and running is a top priority, and the reason why we have invested heavily in developing a truly knowledgeable set of experts to run our Support Helpdesk .
We also have a fantastically dedicated team of support technicians who always go the extra mile to get you back on track.
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Our flexible range of maintenance options will give you complete peace of mind at a price you can afford. For details or a free demonstration please contact our Sales Department or click here
Features
- Fixed-time, flexi-time and annualised hours for full or part-time employees. Supports most shift patterns and flexible working schemes
- Clock on by Internet, mobile phone or PDA, Intranet, PC , or at specified terminals
- Clocking in at terminal by swipecard, proximity sensor or biometrics
- Define working rules, work patterns and shifts where different production cycles and rotas apply
- Automatic on-site roll-call printouts in case of fire or emergency evacuation
- Integral diary facility option automatically populates Microsoft® Outlook® task manager – you can use it, for example, to book line managers in for meetings with employees who are more than 20 minutes late
- Identifies work time-rule violations and anomalies which can be emailed or represented as a diagram or graph
- Records absences and builds a yearly absence profile with multiple viewing selections i.e. by employee, department, group or absence occurrence
- Planner with multiple sort levels allows work patterns and shifts to be printed
- Helps employees and managers with requesting, planning and recording of holiday dates
- Current and projected manpower planner enables managers to act or plan according to workload, resources and/or budget
- Full reporting and graphic module, including standard reports such as the Bradford Factor , the commercial impact of unplanned absence
- Point-in-time facility allows you to update future changes immediately, and to run "what if" scenarios
- Facilitates speed and accuracy of payroll by ensuring accurate, automatic capture and transfer of attendance data to your payroll system
- Software can use any currency
- Reports can be emailed as PDF files or exported as ASCII or CSV files into other applications
- Helps compliance with Working Time Directive through pre-defined reports and checking future work plans
New features
- Identify gaps in scheduling using Hours Budgeting and allocating staff from pools of available employees.
- Use Hours Budgeting to distribute overtime in a fair manner
You can request a demonstration or a full brochure here or call us on 1-866-610-7603
Images
The Graphics module helps to create easy-to-read reports
Display absences as a colour coded planner
Drag and drop employees into roster templates
Clocking terminals are available with a range of options including Proximity, Swipe and Biometric. They can even be ruggedised for use outdoors or on the shop floor.
You can request a full brochure here or call us on 1-866-610-7603
