Posted on: 29-11-2016

Workforce Management Systems – Most Commonly Asked Questions

Change, if it’s significant, never comes easy! Switching from your manual methods of workforce management to smart, automated, and tech-driven systems too, among other things, is an indispensable need of time, a change that all organizations need to go through.

If your organization is yet to go through this technical overhaul of your workforce management systems, you might have a thousand questions in your mind about the significance, efficacy, and implications of a workforce management system.

Here, we are going to respond to some of the most commonly asked questions to help you gain an insight into the actual benefits and worth of the automated workforce management systems.

  • What is a Workforce Management System?

A Workforce Management System is the present-age face of modern management that accentuates upon the up-gradation of old-school and manual methods of time management through smart and tech-based systems. Workforce Management Systems work on the prime aim to eliminate loops and discrepancies from organizational management to enhance performance and efficiency.

  • Why Do I Need a Workforce Management System?

Workforce Management Systems are effectively steering control of present age management in equal capacities and generating similar returns, whether it is a small-to-medium business enterprise or a huge conglomerate.

Workforce Management Systems have proven their efficacy in reducing payroll errors, eliminating slam dunk costs of manual handling of management functions, reducing unplanned absenteeism, expediting HR processes, and improving the system of employee reporting.

  • Is Workforce Management a Generic Concept?

No; Workforce Management is a specialized concept that is comprised of multiple secondary and tertiary processes. It ties all employee and staff management functions into a single loop and integrates them through smart, tailor-made, and tech-driven software.

The multiple facets of a workforce management system include time and attendance recording, leave and absence planning, shift scheduling, roster management, and strategic workforce planning. 

  • Do Workforce Management Systems Ensure Privacy and Credibility of Data?

The data and information collected through workforce management systems is stored in the organizational database in the form of attendance checks and time records. Even the biometric systems do not actually stir or record face or fingerprints; rather, they make the information entries by creating a template against each biometric record. These templates cannot be reverted back to facial images or fingerprints and hence, there stands no chance for breaching a person’s biometric information.

  • Is it Worth the Monetary Investment?

Workforce management systems are often criticized and questioned for their costs. Many proponents of old-school management designs question its efficacy in reducing costs, optimizing procedures and thus, making up for the investment incurred in the automated overhaul of management procedures.

  • How is a Workforce Management System Beneficial at the Employees’ End?

The automated workforce management system has made it a whole lot convenient at the management’s end to keep track of the daily performance and productivity of employees. It has also enabled the employees to keep a track of their regular productivity, plan overtimes, and evaluate wage and bonuses.

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