Posted on: 16-01-2017

How Can Employee Time Clocks Ease Payroll Management?

The payroll mechanism is an important aspect of the human resource management within an organization. Contrary to general perception, a payroll is not a mere salary slip entailing a fairly calculated numeric figure of your earning at the end of the month. Rather, it is an elaborate monthly record of an employee's work; attendance entries, overtimes, and bonuses (if applicable). This host of factors, which is an essential and fundamental significance in the evaluation of the monthly wage and compensation of an employee, also brings a high risk of errors and discrepancies with it.

A majority of payroll errors arise as a result of inaccurate, compromised and erroneous data recordings, especially in terms of time and attendance entries. Therefore, in order to overcome payroll errors, it is a compulsion upon organizations to automate their system of time and attendance through smart, automated and tech-driven time clocks. Here’s how smart and automated employee time clocks have made it convenient for organizations and workforce managers to perfect their payroll mechanism.

  Accuracy of Records

A conventional alternative to smart time clocks is the manual method of time and attendance which is done through paper time sheets maintained by a timekeeper or swipe cards. This manual mechanism has a lot of room for human errors and is the primary cause of a number of payroll errors. A smart time clock nullifies the probability of human errors from the process and optimizes the precision and accuracy of time records. Thus, employee time clocks are an efficient tool to record the time-ins, time-outs, breaks, and overtime hours. The efficiently recorded data makes it convenient to calculate accurate, justified, and error-free payrolls.

 Reduction in Payroll Costs

Payroll errors constitute a significant proportion of the monthly payroll expenditures. By overcoming the basic errors in time and attendance data recording, regular payroll expenses can be significantly reduced. The efficient, smart and accurate data recording function of employee time clocks optimizes the accuracy of employee records. Therefore, investing in automated time clocks is a smart decision on the organization’s part as it reduces a host of redundant expenditures originating from payroll errors and revisions.

 Compliance

Employee time clocks can be configured for working time and hours, as per the organization’s standard policies. This way, the system automatically detects the on-time and late entries and also records the unscheduled leave and absence of an employee. Upon recording the time entries against each employee, the system issues a prompt notification to the respective line manager as well as the HR department. This ultimately makes it convenient to track and include all late entries, leaves, and absences while calculating payrolls at the end of the month.

 Overcoming Loops and Discrepancies

An automated employee time clock eliminates loopholes and human errors in the time recording functions, such as buddy punching, and also makes it impossible to modify and compromise time records. This way, the automated employee time clocks accumulate employee data that is precise and accurate and overcomes all the loops and discrepancies that might pave way for buddy punching and fake time entries.

 

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